ELCOM End-to-End Purchase 2 Pay

With ELCOM, you can integrate, streamline and automate your entire Purchase-to-Pay (P2P) process. Organisations need to know who’s buying what, from whom, when, where and for how much. Control and visibility are essential to monitoring spend effectively.

How Does It Work?

True multi-tenant solution, ideal for shared services, Elcom P2P solution allows you to:

  • Publish and manage supplier catalogues
  • Search easily and thoroughly for goods and services
  • Configure your own business rules to automate processing
  • Create efficiently and safely requisitions and purchase orders
  • Connect easily with suppliers
  • Receive and match seamlessly receipts and invoices
  • Provide bespoke reporting & analytics
  • Seamlessly integrate with Finance/ 3rd party systems

With our e-P2P solution, you can achieve 100% user adoption and get those quick wins.

The Benefits For Buyers:

  • Quick to implement and to achieve ROI
  • Control costs and achieve greater economies of scale
  • Leverage supplier trading relationships to the benefit of the organisation
  • Facilitate early payment discounts
  • Provide improved spend analytics and reporting
  • Increase focus on all savings opportunities
  • Manage different purchasing processes through one single system
  • Single point of connectivity for suppliers
  • Lower transaction costs significantly
  • Achieve back office efficiencies
  • Contract Compliance, Governance and Data Accuracy
  • Manage different purchasing processes through one single system
  • Auditable & Transparent
  • Automate and streamline the P2P process
  • Resilience and sustainability
  • Service standardisation

The Benefits For Suppliers:

  • Reduce costs
  • Improve cash flow
  • Level playing field: no barriers to entry
  • Enhance trading relationships
  • Speed procurement cycle times which facilitates strong relationships
  • Reduce carbon footprint
  • Track, control and lessen late payments potential
  • Integrate orders into your sales order processing system, remove double key duplication

Features at Your Disposal: Connected, Consistent, Cost Effective

Requisition creation

Creates a multi-line requisition for multiple suppliers that is pre-populated with financial tracking codes, delivery and payment defaults, and additional information from users. Prior approval users can for instance update quantities and add comments.

search option

Hosts suppliers’ catalogues and presents content to users, based on a business rules and user rights model, to ensure strict contract compliance and supplier access. For instance, users are able to find items using parametric, keyword or classification searches. e-P2P also supports ‘quick find’ using Boolean characters, fuzzy logic spell checking, synonym searches, wildcards, preferred items and sub-searching.

Punch out

Fully supports the concept of Punch-Out using CXML and OCI-XML standards. Buyers are able to seamlessly connect to a suppliers’ transactional website. On completion of a shopping cart, the buyer initiates a Punch-Back process to transfer the content of the cart back to PECOS™. Doing so, customers secure consistency of their procurement processes.

Dynamic documents & e-forms

Enriches requisitioning using ‘Dynamic Documents’ and e-Forms. Also removes internal administrative forms using electronic document for holiday/travel requests, sick leave, and business expenses.

Blanket/contract orders

Supports the creation and use of Blanket Orders ‘Contract Orders’. The Blankets can be created as ‘call off’ orders and users can create a schedule for automatic releases. Each blanket order contains contract policy, parameters and conditions to control their use, enabling to manage the receipt and accounting for longer-term procurement contracts.

Multi-currency multi-language

Allows for users to view the same data in different languages, based on their language profile setting.

Procurement cards

Permits access to pre-loaded Procurement Card information without revelling card details. A number of security settings are available to ensure procurement card information remains safe and secure. Suppliers benefit from accelerated payment while buyers benefit from reduced invoice processing costs.

& matching (2 or 3 way match)

Provides various options to enable automated pre-settlement processing of documents for goods and services which can than be integrated into the Buyers A.P.

PECOS just works: the people who built it understand purchasing in the real world rather than an ideal model; that’s why it works so well.

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